Party Planner Printable

I am in full force party planning mode for my son’s Lego Ninjago birthday party next month. I tend to go a little overboard when throwing parties, so this year I wanted to be more realistic and organized so I didn’t stress myself out so much. Parties should be fun, right?

I created a printable to keep it all together. I have a section in my home management binder for holiday and event planning and these worksheets are perfect. Before, I had this information, but it was written down all over the place – in notebooks, on paper and on post its.

First up, is a party planning timeline. This is my way of staying on track and making sure I have enough time to complete everything! You might not need quite as much time as I do to plan your parties, but since our birthdays happen around the busiest time of the year, I need a lot of time to prepare. And if you are a crafter like me, you probably make a lot of decorations, etc. for your parties yourself, and that requires more time.

Next, I created a guest tracker. This is the place to record anything and everything about who is coming. You can check off if an invitation has been sent, whether the guest can come or not, as well as record how many people will be coming, what gift the person gave and that a thank you card has been sent.

(I have seen some printables with places to list addresses, but I have an address book (both paper and online) and it would be redundant to have to write all that information down for a party.)

The next page has a place to record party details – theme, date, time, and place. There is a section to record what food and drinks you will be serving at the party as well as a place to jot down a shopping list as you think of things you need to purchase.

What is a party without decorations, games and favors? The following page has sections to record what party supplies you need, how you plan to decorate, what games you will play and what to include in the party favors. There is also a small section at the bottom for any additional notes.

The last page can be used for party planning and could also be used for every day expenses. I like to tally up how much I am spending on our parties (and keep our budget in check). This sheet lets me keep all that information in one convenient location. It is really easy to tape an empty envelope to the back of the page to store all my receipts in, in case I need to return or exchange anything!

So, there you have it. All your party planning in one convenient, organized location. These sheets could be easily used for holiday entertaining as well if you host events such as Thanksgiving or Christmas!

Download your free party planning printables.

Linked up here:
Sugar Bee Crafts, Tip Junkie, Not Just a Housewife, The Kurtz Korner, Clean and Scentsible, Tatertots and Jello, Project Inspired

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  1. Thanks for the printables. What a great idea for organizing a party.

  2. You’re a lifesaver this is perfect, just what a girl needs to plan a party! Thank you!

  3. I was wanting to know which font you used? I absolutely LOVE your printables and wanted to add a few things such as addresses for thank you cards.

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